HisabKitab
  1. Expense Debit Note Transaction
HisabKitab
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      • Expense Credit Note
        • Expense Credit Note Configuration
        • Update Configuration
        • Update Configuration with Type
      • Expense Debit Note
        • Expense Debit Note Configuration
        • Update Configuration
        • Update Configuration with Type
      • Purchase Order
        • Purchase Order Configuration
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    • Income Debit Note Transaction
      • List of Transactions
      • Next Invoice Number
      • Create Item Debit Note
      • Create Accounting Debit Note
      • Edit Debit Note
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      • Delete Debit Note
    • Income Credit Note Transaction
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      • Create Accounting Credit Note
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    • Expense Credit Note Transaction
      • List of Transactions
      • Next Invoice Number
      • Create Item Expense Credit Note
      • Create Accounting Expense Credit Note
      • Edit Expense Credit Note
      • Update Expense Credit Note
      • Duplicate Expense Credit Note
      • Delete Expense Credit Note
    • Expense Debit Note Transaction
      • List of Transactions
        GET
      • Next Invoice Number
        GET
      • Create Item Expense Debit Note
        POST
      • Create Accounting Expense Debit Note
        POST
      • Edit Expense Debit Note
        GET
      • Update Expense Debit Note
        POST
      • Duplicate Expense Debit Note
        GET
      • Delete Expense Debit Note
        DELETE
    • Purchase Order Transaction
      • List of Transactions
      • Next Invoice Number
      • Create Item Purchase Order
      • Create Accounting Purchase Order
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  1. Expense Debit Note Transaction

Create Accounting Expense Debit Note

POST
https://app.hisabkitab.co/third-party/expense-debit-note
This API allows you to create a new Expense Debit Note transaction of accounting type. In create Invoice details expense debit note item type must be set 1 to create accounting type debit note invoice. To successfully create the transaction, you need to provide essential details such as party information, invoice number, invoice amount, and other relevant data.

Request#

The API uses a POST request to create a new Expense Debit Note. The request body should contain the details of the new transaction.

Response#

The response returns the details of the newly created Expense Debit Note transaction.

Request

Authorization
Add parameter in header
ApiKey
Example:
ApiKey: ********************
Body Params application/json
voucher_number
string 
required
The unique identifier assigned to the debit note voucher to track and manage the transaction. get it from Next Invoice Number.
voucher_date
string 
required
The date when the debit note transaction was recorded in the system.
supplier_id
integer 
required
The unique ID of the supplier from whom the purchase was originally made.you get it from Ledger List API.
gstin
string 
required
The GST identification number of the supplier, ensuring compliance with tax regulations.
supplier_purchase_return_number
string 
required
The purchase return number assigned by the supplier.
supplier_purchase_return_date
string 
required
The date of the purchase return document issued by the supplier.
billing_address
object 
required
The registered address of the supplier, including street details, country, state, city, and pin code.
address_1
string 
required
Supplier's business address, split into two fields for completeness.
address_2
string 
required
Supplier's business address, split into two fields for completeness.
country_id
integer 
required
Unique identifiers representing the supplier’s country. it get from Country API.
state_id
integer 
required
Unique identifiers representing the supplier’s state. it get from State API.
city_id
integer 
required
Unique identifiers representing the supplier’s city. it get from City API.
pin_code
string 
required
The postal code for the billing address.
dn_item_type
integer 
required
Indicates the type of invoice here is must 1, such as item invoice (2) and accounting invoice (1). This field is nullable. If no specific type is provided, the system will automatically assign the item invoice (2) type by default.
ledgers
array [object {11}] 
required
An array of ledgers for accounting invoice
ledger_id
integer 
required
Refers to the unique identifier of the ledger account where the transaction is recorded. it get from Ledger List API.
rpu
number 
required
Represents the Rate Per Unit of the ledger, the selling price for the ledger before taxes and discounts.
with_tax
integer 
required
This indicates whether the price is inclusive of tax. A value of 0 means the price is exclusive of tax.
discount_type
integer 
required
Type of discount applied to the selling price (2 = Percentage, 1 = Fixed amount).
total
number 
required
This is the final total for the ledger after all calculations, including discounts.
additional_description
string  | null 
optional
Provides any extra details or notes about the ledger being sold.
discount_value
number  | null 
optional
Represents the discount amount applied to the ledger.
discount_type_2
integer  | null 
optional
Similar to discount_type applicable on the second discount amount.
discount_value_2
number  | null 
optional
Represents the second discount amount applied.
gst_id
integer 
optional
This field refers to the GST tax rate associated with the ledger. It should be retrieved from Gst Rates API.
cess
integer 
optional
Represents the cess (additional tax) applied to the legder.
main_classification_nature_type
string 
required
pecifies whether the transaction is an interstate or intrastate taxable purchase return. you get it from Classification-nature-type.
is_rcm_applicable
boolean 
required
Indicates whether Reverse Charge Mechanism (RCM) is applicable to this transaction.
gross_value
number 
required
Represents the total value of the transaction before applying any discounts, taxes, or additional charges.
taxable_value
number 
required
The total value of the invoice, after applying discounts and additional charges but before adding any taxes.
cgst
number 
required
These fields represent the Central GST.
sgst
number 
required
These fields represent the State GST.
igst
number 
required
These fields represent the Integrated GST
cess
number 
required
Represents the cess (additional tax) applied to the transaction.
grand_total
number 
required
The final amount of the invoice, which includes all items, taxes, additional charges, and rounding adjustments.
is_gst_enabled
boolean 
required
Indicates whether GST is enabled for the transaction.
is_cgst_sgst_igst_calculated
boolean 
required
Indicates whether CGST, SGST, or IGST has been calculated.
is_gst_na
boolean 
required
Indicates if GST is not applicable to the transaction.
is_round_off_not_changed
boolean 
required
check if adjustments are made to the rounding of the invoice total.
original_inv_no
integer 
optional
The invoice number of the original purchase transaction linked to this return.
original_inv_date
string 
optional
The date of the original purchase invoice for reference.
shipping_address
object  | null 
optional
The location where goods are being shipped, which may differ or same from the billing address.
country_id
integer 
required
Reference ID for the country. it get from Country API.
state_id
integer 
required
Reference ID for the state of the selected country. it get from State API.
shipping_name
string 
optional
Define the shipping supplier's name.
shipping_gstin
string 
optional
Define the shipping supplier's GSTIN number.
address_1
string 
optional
Primary address line (e.g., office or building name).
address_2
string 
optional
Secondary address line, often for road or area name.
city_id
integer 
optional
Reference ID for the city of the selected state. it get from City API.
pin_code
integer 
optional
Postal code of the address.
broker_details
object  | null 
optional
Contains broker information, including broker_id, brokerage percentage, and how it is calculated on value.
broker_id
integer 
optional
The broker id is the unique identifier assigned to the broker involved in the transaction or deal. it get from List of Broker API.
brokerage_for_sale
integer 
optional
The brokerage value is the percentage fee that the broker receives for facilitating the deal.
brokerage_on_value_type
integer 
optional
This field determines the basis on which the brokerage fee is calculated such as invoice value (1) and taxable value (2).
transport_details
object  | null 
optional
transport_id
integer 
optional
Represents the unique identifier for the transport service provider that is responsible for delivering the goods. get it from List of Transport.
transporter_document_number
string 
optional
Refers to the document number issued by the transporter, such as a bill.
transporter_document_date
string 
optional
This is the date when the transporter's document was issued.
transporter_vehicle_number
string 
optional
Represents the vehicle number used for transporting the goods.
eway_bill_details
object 
optional
eway_bill_number
string 
optional
This field holds the unique identification number of the E-way bill generated for the shipment of goods.
eway_bill_date
string 
optional
This is the date when the E-way bill was generated.
other_details
object 
optional
po_no
string 
optional
Represents the Purchase Order Number associated with the transaction issued by the buyer.
po_date
string 
optional
This is the date on which the Purchase Order was issued.
credit_period
integer 
optional
Refers to the credit period (number of days or month) granted to the buyer, which is the time allowed to make payment for the goods or services received.
credit_period_type
integer 
optional
This field defines the type of credit period applied months (1) and days (2).
narration
string  | null 
optional
An optional narrative field for providing additional notes or descriptions related to the transaction
term_and_condition
string  | null 
optional
Includes any terms and conditions relevant to the transaction, such as payment terms, delivery schedules, or return policies.
additional_charges
array [object {5}]  | null 
optional
This section lists any extra charges that are added to the invoice, such as shipping .
ac_ledger_id
integer 
required
This field represents the unique identifier for the ledger account that records the additional charge.
ac_type
integer 
required
Indicates the type of charge being applied (2 = Percentage, 1 = Fixed amount).
ac_value
number 
required
Represents the value or amount of the additional charge.
ac_total_without_tax
number 
required
This indicates the total amount of the additional charge.
ac_gst_rate_id
integer 
optional
This field specifies the GST tax rate applied to the additional charge. get it from Gst Rates API.
tcs_details
object 
optional
Includes Tax Collected at Source (TCS) information
tcs_tax_id
integer 
required
This field holds the id for the TCS rate applied to the transaction.
tcs_rate
integer 
required
Represents the rate (%) at which TCS is collected on the transaction.
tcs_amount
number 
required
This field shows the amount of TDS collected on the transaction.
tds_details
object 
optional
Contains information regarding Tax Deducted at Source (TDS).
tds_tax_id
integer 
required
This field holds the id for the TDS applied to the transaction.
tds_rate
number 
required
Represents the rate (%) at which TDS is collected on the transaction.
tds_amount
number 
required
This field shows the amount of TDS collected on the transaction.
rounding_amount
number  | null 
optional
The rounding adjustment to make the total amount a round figure. This is usually done for simplifying invoice totals.
Example
{
    "voucher_number": "4",
    "voucher_date": "14-01-2025",
    "supplier_id": 2702,
    "gstin": "06AAKCA6445Q1Z2",
    "supplier_purchase_return_number": null,
    "supplier_purchase_return_date": null,
    "original_inv_no": null, // purchase transaction id
    "original_inv_date": null,
    "billing_address": {
        "address_1": "2121, 3RD FLOOR, RADHA RAMAN TEXTILE MARKET",
        "address_2": "KADODARA ROAD",
        "country_id": 101,
        "state_id": 4030,
        "city_id": 134096,
        "pin_code": "395008"
    },
    "shipping_address": {
        "shipping_name": null,
        "shipping_gstin": null,
        "address_1": "2121, 3RD FLOOR, RADHA RAMAN TEXTILE MARKET",
        "address_2": "KADODARA ROAD",
        "country_id": 101,
        "state_id": 4030,
        "city_id": 134096,
        "pin_code": "395008"
    },
    "broker_details": {
        "broker_id": null,
        "brokerage_for_sale": null,
        "brokerage_on_value_type": 1
    },
    "transport_details": {
        "transport_id": null,
        "transporter_document_number": null,
        "transporter_document_date": null,
        "transporter_vehicle_number": null
    },
    "eway_bill_details": {
        "eway_bill_number": null,
        "eway_bill_date": null
    },
    "other_details": {
        "po_no": "FASG522",
        "po_date": "10-12-2024",
        "credit_period": "30",
        "credit_period_type": 2
    },
    "ledgers": [
        {
            "ledger_id": 79973,
            "additional_description": "test",
            "rpu": 1000,
            "with_tax": 0,
            "discount_type": 1,
            "discount_value": null,
            "discount_type_2": 1,
            "discount_value_2": null,
            "gst_id": 12,
            "cess": 0,
            "total": 1000
        },
        {
            "ledger_id": 79968,
            "additional_description": "test",
            "rpu": 500,
            "with_tax": 0,
            "discount_type": 1,
            "discount_value": null,
            "discount_type_2": 1,
            "discount_value_2": null,
            "gst_id": 12,
            "cess": 0,
            "total": 500
        }
    ],
    "main_classification_nature_type": "Interstate Purchase Taxable",
    "is_rcm_applicable": 0,
    "narration": "Expense credit note",
    "gross_value": 200,
    "additional_charges": [
        {
            "ac_ledger_id": 79970,
            "ac_type": 1,
            "ac_value": 500,
            "ac_gst_rate_id": 12,
            "ac_total_without_tax": 500
        }
    ],
    "taxable_value": 200,
    "cgst": 0,
    "sgst": 0,
    "igst": 0,
    "cess": 0,
    "tcs_details": {
        "tcs_tax_id": 80097,
        "tcs_rate": 1,
        "tcs_amount": 100
    },
    "tds_details": {
        "tds_tax_id": null,
        "tds_rate": null,
        "tds_amount": null
    },
    "add_less": [
        {
            "al_ledger_id": 104221,
            "al_is_show_in_print": 0,
            "al_type": 1,
            "al_value": 100
        }
    ],
    "rounding_amount": 0,
    "grand_total": 200,
    "payment_details": [
        {
            "pd_ledger_id": 2,
            "pd_date": "10-12-2024",
            "pd_amount": 400,
            "pd_mode": 5,
            "pd_reference_number": null
        }
    ],
    "is_gst_enabled": 0,
    "is_cgst_sgst_igst_calculated": 0,
    "is_gst_na": 1,
    "is_round_off_not_changed": false
}

Request samples

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Request Request Example
Shell
JavaScript
Java
Swift
curl --location --request POST 'https://app.hisabkitab.co/third-party/expense-debit-note' \
--header 'Content-Type: application/json' \
--header 'ApiKey;' \
--data-raw '{
    "voucher_number": "4",
    "voucher_date": "14-01-2025",
    "supplier_id": 2702,
    "gstin": "06AAKCA6445Q1Z2",
    "supplier_purchase_return_number": null,
    "supplier_purchase_return_date": null,
    "original_inv_no": null, // purchase transaction id
    "original_inv_date": null,
    "billing_address": {
        "address_1": "2121, 3RD FLOOR, RADHA RAMAN TEXTILE MARKET",
        "address_2": "KADODARA ROAD",
        "country_id": 101,
        "state_id": 4030,
        "city_id": 134096,
        "pin_code": "395008"
    },
    "shipping_address": {
        "shipping_name": null,
        "shipping_gstin": null,
        "address_1": "2121, 3RD FLOOR, RADHA RAMAN TEXTILE MARKET",
        "address_2": "KADODARA ROAD",
        "country_id": 101,
        "state_id": 4030,
        "city_id": 134096,
        "pin_code": "395008"
    },
    "broker_details": {
        "broker_id": null,
        "brokerage_for_sale": null,
        "brokerage_on_value_type": 1
    },
    "transport_details": {
        "transport_id": null,
        "transporter_document_number": null,
        "transporter_document_date": null,
        "transporter_vehicle_number": null
    },
    "eway_bill_details": {
        "eway_bill_number": null,
        "eway_bill_date": null
    },
    "other_details": {
        "po_no": "FASG522",
        "po_date": "10-12-2024",
        "credit_period": "30",
        "credit_period_type": 2
    },
    "ledgers": [
        {
            "ledger_id": 79973,
            "additional_description": "test",
            "rpu": 1000,
            "with_tax": 0,
            "discount_type": 1,
            "discount_value": null,
            "discount_type_2": 1,
            "discount_value_2": null,
            "gst_id": 12,
            "cess": 0,
            "total": 1000
        },
        {
            "ledger_id": 79968,
            "additional_description": "test",
            "rpu": 500,
            "with_tax": 0,
            "discount_type": 1,
            "discount_value": null,
            "discount_type_2": 1,
            "discount_value_2": null,
            "gst_id": 12,
            "cess": 0,
            "total": 500
        }
    ],
    "main_classification_nature_type": "Interstate Purchase Taxable",
    "is_rcm_applicable": 0,
    "narration": "Expense credit note",
    "gross_value": 200,
    "additional_charges": [
        {
            "ac_ledger_id": 79970,
            "ac_type": 1,
            "ac_value": 500,
            "ac_gst_rate_id": 12,
            "ac_total_without_tax": 500
        }
    ],
    "taxable_value": 200,
    "cgst": 0,
    "sgst": 0,
    "igst": 0,
    "cess": 0,
    "tcs_details": {
        "tcs_tax_id": 80097,
        "tcs_rate": 1,
        "tcs_amount": 100
    },
    "tds_details": {
        "tds_tax_id": null,
        "tds_rate": null,
        "tds_amount": null
    },
    "add_less": [
        {
            "al_ledger_id": 104221,
            "al_is_show_in_print": 0,
            "al_type": 1,
            "al_value": 100
        }
    ],
    "rounding_amount": 0,
    "grand_total": 200,
    "payment_details": [
        {
            "pd_ledger_id": 2,
            "pd_date": "10-12-2024",
            "pd_amount": 400,
            "pd_mode": 5,
            "pd_reference_number": null
        }
    ],
    "is_gst_enabled": 0,
    "is_cgst_sgst_igst_calculated": 0,
    "is_gst_na": 1,
    "is_round_off_not_changed": false
}'

Responses

🟢200Create Accounting Expense Debit Note
application/json
Body
data
object 
required
expense_debit_note_transaction
object 
required
transaction_id
integer 
required
A unique identifier assigned to the debit note transaction.
success
boolean 
required
message
string 
required
Example
{
    "data": {
        "expense_debit_note_transaction": {
            "id": 3,
            "company_id": 6,
            "payment_mode": null,
            "payment_type_ledger_id": null,
            "voucher_number": "4",
            "voucher_date": "2025-01-13T18:30:00.000000Z",
            "supplier_id": 6,
            "original_inv_no": null,
            "original_inv_date": null,
            "supplier_purchase_return_number": null,
            "supplier_purchase_return_date": null,
            "gstin": null,
            "broker_id": null,
            "brokerage_for_sale": null,
            "brokerage_on_value_type": 1,
            "transport_id": null,
            "transporter_document_number": null,
            "transporter_document_date": null,
            "transporter_vehicle_number": null,
            "shipping_name": null,
            "shipping_gstin": null,
            "dn_item_type": 1,
            "tcs_tax_id": null,
            "tcs_rate": null,
            "tcs_amount": null,
            "ledger_of_tds": null,
            "tds_rate": null,
            "tds_amount": null,
            "cgst": 0,
            "sgst": 0,
            "igst": 0,
            "rounding_amount": 0,
            "total": 200,
            "grand_total": 200,
            "taxable_value": 200,
            "gross_value": 200,
            "narration": "Expense debit note",
            "is_gst_enabled": 0,
            "cess": 0,
            "is_cgst_sgst_igst_calculated": 0,
            "is_gst_na": 1,
            "is_round_off_not_changed": false,
            "payment_status": "Unpaid",
            "due_amount": 200,
            "paid_amount": 0,
            "payment_transaction_item": [],
            "journal_transaction_item": [],
            "debit_note_ledgers": [
                {
                    "id": 1,
                    "debit_note_id": 1,
                    "ledger_id": 1,
                    "additional_description": "test",
                    "with_tax": false,
                    "rpu_with_gst": 100,
                    "rpu_without_gst": 100,
                    "discount_type": 1,
                    "discount_value": null,
                    "discount_type_2": 1,
                    "discount_value_2": null,
                    "total_discount_amount": 0,
                    "gst_id": null,
                    "gst_tax_percentage": null,
                    "total": 100,
                    "cess_rate": 0,
                    "cess_amount": 0,
                    "classification_igst_tax": null,
                    "classification_cgst_tax": null,
                    "classification_sgst_tax": null,
                    "classification_cess_tax": null,
                    "classification_is_rcm_applicable": 0,
                    "classification_nature_type": null,
                    "taxable_value": 100,
                    "created_at": "2025-01-28T10:25:13.000000Z",
                    "updated_at": "2025-01-28T10:25:13.000000Z"
                },
                {
                    "id": 2,
                    "debit_note_id": 1,
                    "ledger_id": 2,
                    "additional_description": "test",
                    "with_tax": false,
                    "rpu_with_gst": 100,
                    "rpu_without_gst": 100,
                    "discount_type": 1,
                    "discount_value": null,
                    "discount_type_2": 1,
                    "discount_value_2": null,
                    "total_discount_amount": 0,
                    "gst_id": null,
                    "gst_tax_percentage": null,
                    "total": 100,
                    "cess_rate": 0,
                    "cess_amount": 0,
                    "classification_igst_tax": null,
                    "classification_cgst_tax": null,
                    "classification_sgst_tax": null,
                    "classification_cess_tax": null,
                    "classification_is_rcm_applicable": 0,
                    "classification_nature_type": null,
                    "taxable_value": 100,
                    "created_at": "2025-01-28T10:25:13.000000Z",
                    "updated_at": "2025-01-28T10:25:13.000000Z"
                }
            ],
            "via_api": false,
            "is_import": false,
            "created_by": 8,
            "created_at": "2025-02-12T10:51:29.000000Z",
            "updated_at": "2025-02-12T10:51:29.000000Z"
        },
        "is_tds_applicable": 1
    },
    "success": true,
    "message": "Expense debit note Transaction created Successfully"
}
Modified at 2025-05-05 11:47:10
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