HisabKitab
  1. Expense Credit Note Transaction
HisabKitab
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      • Expense Credit Note
        • Expense Credit Note Configuration
        • Update Configuration
        • Update Configuration with Type
      • Expense Debit Note
        • Expense Debit Note Configuration
        • Update Configuration
        • Update Configuration with Type
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    • Expense Credit Note Transaction
      • List of Transactions
        GET
      • Next Invoice Number
        GET
      • Create Item Expense Credit Note
        POST
      • Create Accounting Expense Credit Note
        POST
      • Edit Expense Credit Note
        GET
      • Update Expense Credit Note
        POST
      • Duplicate Expense Credit Note
        GET
      • Delete Expense Credit Note
        DELETE
    • Expense Debit Note Transaction
      • List of Transactions
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    • Purchase Order Transaction
      • List of Transactions
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  1. Expense Credit Note Transaction

Update Expense Credit Note

POST
https://app.hisabkitab.co/third-party/expense-credit-note/{id}
This API allows users to update an existing expense credit note transaction by providing the transaction ID in the URL and submitting the updated details in the request body.

Request#

The API uses a POST request to update an existing expense credit note transaction. The transaction ID should be specified in the URL, and the updated transaction data should be included in the request body.

Response#

The API will return the updated expense credit note transaction data. This includes the updated transaction details such as the transaction ID, party name, invoice number, invoice amount, payment status, transaction type, and other relevant fields.

Request

Authorization
Add parameter in header
ApiKey
Example:
ApiKey: ********************
Path Params
id
integer 
required
It represents the ID of the expense credit note transaction you want to update.
Example:
1
Body Params application/json
voucher_number
string 
required
The unique identifier assigned to the credit note voucher to track and manage the transaction.
voucher_date
string 
required
The date when the credit note transaction was recorded in the system.
supplier_id
integer 
required
The unique ID of the supplier from whom the purchase was originally made.
gstin
string 
required
The GST identification number of the supplier, ensuring compliance with tax regulations.
supplier_purchase_return_number
string 
required
The purchase return number assigned by the supplier.
supplier_purchase_return_date
string 
required
The date of the purchase return document issued by the supplier.
billing_address
object 
required
The registered address of the supplier, including street details, country, state, city, and pin code.
address_1
string 
required
address_2
string 
required
country_id
integer 
required
state_id
integer 
required
city_id
integer 
required
pin_code
string 
required
items
array [object {15}] 
required
item_id
integer 
required
Unique identifier for the item.
ledger_id
integer 
required
Ledger reference associated with the item.
unit_id
integer 
required
This field holds the identifier for the unit of measurement used for the item, such as pieces etc.
quantity
number 
required
The number of units.
rpu
number 
required
The rate per unit at which the item was originally purchased.
with_tax
integer 
required
Specifies whether tax is included in (1) or not (0).
discount_type
integer 
required
Type of discount applied to the selling price (2 = Percentage, 1 = Fixed amount).
gst_id
integer 
required
This field represents the GST tax rate for the item and is required if your company is GST applicable.
total
number 
required
This is the final total for the item after all calculations, including discounts.
additional_description
string  | null 
optional
Additional details or remarks about the item.
mrp
number 
optional
The maximum retail price of the item, if applicable.
discount_value
number 
optional
Represents the discount amount applied to the item.
discount_type_2
integer 
optional
Similar to discount_type applicable on the second discount amount.
discount_value_2
number 
optional
Represents the second discount amount applied.
cess
number 
optional
Represents the cess (additional tax) applied to the item.
expense_cn_item_type
integer 
required
Indicates the type of invoice such as item invoice (2) and accounting invoice (1).
main_classification_nature_type
string 
required
pecifies whether the transaction is an interstate or intrastate taxable purchase return.
is_rcm_applicable
integer 
required
Indicates whether Reverse Charge Mechanism (RCM) is applicable to this transaction.
gross_value
number 
required
Represents the total value of the transaction before applying any discounts, taxes, or additional charges.
taxable_value
integer 
required
The total value of the invoice, after applying discounts and additional charges but before adding any taxes.
cgst
integer 
required
These fields represent the Central GST.
sgst
integer 
required
These fields represent the State GST.
igst
integer 
required
These fields represent the Integrated GST
cess
integer 
required
Represents the cess (additional tax) applied to the transaction.
grand_total
integer 
required
The final amount of the invoice, which includes all items, taxes, additional charges, and rounding adjustments.
is_gst_enabled
boolean 
required
Indicates whether GST is enabled for the transaction.
is_cgst_sgst_igst_calculated
boolean 
required
Indicates whether CGST, SGST, or IGST has been calculated.
is_gst_na
boolean 
required
Indicates if GST is not applicable to the transaction.
is_round_off_not_changed
boolean 
required
check if adjustments are made to the rounding of the invoice total.
original_inv_no
integer 
optional
The invoice number of the original purchase transaction linked to this return.
original_inv_date
string 
optional
The date of the original purchase invoice for reference.
shipping_address
object  | null 
optional
The location where goods are being shipped, which may differ or same from the billing address.
country_id
integer 
required
state_id
integer 
required
shipping_name
string 
optional
The recipient's name for the return shipment, if applicable.
shipping_gstin
string 
optional
The GST number associated with the shipping address, if different from the supplier's GSTIN.
address_1
string 
optional
address_2
string 
optional
city_id
integer 
optional
pin_code
string 
optional
broker_details
object  | null 
optional
Contains broker information, including broker_id, brokerage percentage, and how it is calculated on value.
broker_id
integer 
optional
The broker id is the unique identifier assigned to the broker involved in the transaction or deal.
brokerage_for_sale
integer 
optional
The brokerage value is the percentage fee that the broker receives for facilitating the deal.
brokerage_on_value_type
integer 
optional
This field determines the basis on which the brokerage fee is calculated such as invoice value (1) and taxable value (2).
transport_details
object  | null 
optional
transport_id
integer 
optional
Represents the unique identifier for the transport service provider that is responsible for delivering the goods.
transporter_document_number
string 
optional
Refers to the document number issued by the transporter, such as a bill.
transporter_document_date
string 
optional
This is the date when the transporter's document was issued.
transporter_vehicle_number
string 
optional
Represents the vehicle number used for transporting the goods.
eway_bill_details
object 
optional
eway_bill_number
string 
optional
This field holds the unique identification number of the E-way bill generated for the shipment of goods.
eway_bill_date
string 
optional
This is the date when the E-way bill was generated.
other_details
object 
optional
po_no
string 
optional
Represents the Purchase Order Number associated with the transaction issued by the buyer.
po_date
string 
optional
This is the date on which the Purchase Order was issued.
credit_period
string 
optional
Refers to the credit period (number of days or month) granted to the buyer, which is the time allowed to make payment for the goods or services received.
credit_period_type
integer 
optional
This field defines the type of credit period applied months (1) and days (2).
narration
string  | null 
optional
An optional narrative field for providing additional notes or descriptions related to the transaction
term_and_condition
string  | null 
optional
Includes any terms and conditions relevant to the transaction, such as payment terms, delivery schedules, or return policies.
additional_charges
array [object {4}]  | null 
optional
This section lists any extra charges that are added to the invoice, such as shipping .
ac_ledger_id
integer 
required
This field represents the unique identifier for the ledger account that records the additional charge.
ac_type
integer 
required
Indicates the type of charge being applied (2 = Percentage, 1 = Fixed amount).
ac_value
number 
required
Represents the value or amount of the additional charge.
ac_total
number 
required
This indicates the total amount of the additional charge.
tcs_details
object 
optional
Includes Tax Collected at Source (TCS) information
tcs_tax_id
integer 
required
This field holds the id for the TCS rate applied to the transaction.
tcs_rate
integer 
required
Represents the rate (%) at which TCS is collected on the transaction.
tcs_amount
integer 
required
This field shows the amount of TDS collected on the transaction.
tds_details
object 
optional
Contains information regarding Tax Deducted at Source (TDS).
tds_tax_id
integer 
required
This field holds the id for the TDS applied to the transaction.
tds_rate
number 
required
Represents the rate (%) at which TDS is collected on the transaction.
tds_amount
number 
required
This field shows the amount of TDS collected on the transaction.
rounding_amount
integer  | null 
optional
The rounding adjustment to make the total amount a round figure. This is usually done for simplifying invoice totals.
Example
{
    "voucher_number": "4",
    "voucher_date": "14-01-2025",
    "supplier_id": 2702,
    "gstin": "06AAKCA6445Q1Z2",
    "supplier_purchase_return_number": null,
    "supplier_purchase_return_date": null,
    "original_inv_no": null, // purchase transaction id
    "original_inv_date": null,    
    "billing_address": {
        "address_1": "2121, 3RD FLOOR, RADHA RAMAN TEXTILE MARKET",
        "address_2": "KADODARA ROAD",
        "country_id": 101,
        "state_id": 4030,
        "city_id": 134096,
        "pin_code": "395008"
    },
    "shipping_address": {
        "shipping_name": null,
        "shipping_gstin": null,
        "address_1": "2121, 3RD FLOOR, RADHA RAMAN TEXTILE MARKET",
        "address_2": "KADODARA ROAD",
        "country_id": 101,
        "state_id": 4030,
        "city_id": 134096,
        "pin_code": "395008"
    },
    "broker_details": {
        "broker_id": null,
        "brokerage_for_sale": null,
        "brokerage_on_value_type": 1
    },
    "transport_details": {
        "transport_id": null,
        "transporter_document_number": null,
        "transporter_document_date": null,
        "transporter_vehicle_number": null
    },
    "eway_bill_details": {
        "eway_bill_number": null,
        "eway_bill_date": null
    },
    "other_details": {
        "po_no": "FASG522",
        "po_date": "10-12-2024",
        "credit_period": "30",
        "credit_period_type": 2
    },
    "expense_cn_item_type": 2,
     "items": [
        {
            "item_id": 93,
            "additional_description": "test",
            "ledger_id": 848,
            "unit_id": 29,
            "quantity": 1,
            "mrp": null,
            "rpu": 100,            
            "with_tax": 0,
            "discount_type": 1,
            "discount_value": null,
            "discount_type_2": 1,
            "discount_value_2": null,
            "gst_id": 10,            
            "cess" : 0,
            "total": 100
        },
        {
            "item_id": 7673,
            "additional_description": "test",
            "ledger_id": 1197,
            "unit_id": 29,
            "quantity": 1,
            "mrp": null,
            "rpu": 100,            
            "with_tax": 0,
            "discount_type": 1,
            "discount_value": null,
            "discount_type_2": 1,
            "discount_value_2": null,
            "gst_id": 10,            
            "cess" : 0,
            "total": 100
        }
    ],
    // "ledgers": [
    //     {
    //         "ledger_id": 79973,
    //         "additional_description": "test",
    //         "rpu": 1000,
    //         "with_tax": 0,
    //         "discount_type": 1,
    //         "discount_value": null,
    //         "discount_type_2": 1,
    //         "discount_value_2": null,
    //         "gst_id": 12,
    //         "cess" : 0,
    //         "total": 1000
    //     },
    //     {
    //         "ledger_id": 79968,
    //         "additional_description": "test",
    //         "rpu": 500,
    //         "with_tax": 0,
    //         "discount_type": 1,
    //         "discount_value": null,
    //         "discount_type_2": 1,
    //         "discount_value_2": null,
    //         "gst_id": 12,
    //         "cess" : 0,
    //         "total": 500
    //     }
    // ],
    "main_classification_nature_type": "Interstate Purchase Taxable",
    "is_rcm_applicable": 0,
    "narration": "Expense credit note",
    "gross_value": 200,
    "additional_charges": [
        {
            "ac_ledger_id": 79970,
            "ac_type": 1,
            "ac_value": 500,
            "ac_gst_rate_id": 12,
            "ac_total_without_tax": 500
        }
    ],
    "taxable_value": 200,
    "cgst": 0,
    "sgst": 0,
    "igst": 0,
    "cess": 0,    
    "tcs_details": {
        "tcs_tax_id": 80097,
        "tcs_rate": 1,
        "tcs_amount": 100
    },
    "tds_details": {
        "tds_tax_id": null,
        "tds_rate": null,
        "tds_amount": null
    },
    "add_less": [
        {
            "al_ledger_id": 104221,
            "al_is_show_in_print": 0,
            "al_type": 1,
            "al_value": 100
        }
    ],
    "rounding_amount": 0,
    "grand_total": 200,
    "payment_details": [
        {
            "pd_ledger_id": 2,
            "pd_date": "10-12-2024",
            "pd_amount": 400,
            "pd_mode": 5,
            "pd_reference_number": null
        }
    ],
    "is_gst_enabled": 0,
    "is_cgst_sgst_igst_calculated": 0,
    "is_gst_na": 1,
    "is_round_off_not_changed": false
}

Request samples

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Request Request Example
Shell
JavaScript
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curl --location --request POST 'https://app.hisabkitab.co/third-party/expense-credit-note/1' \
--header 'Content-Type: application/json' \
--header 'ApiKey;' \
--data-raw '{
    "voucher_number": "4",
    "voucher_date": "14-01-2025",
    "supplier_id": 2702,
    "gstin": "06AAKCA6445Q1Z2",
    "supplier_purchase_return_number": null,
    "supplier_purchase_return_date": null,
    "original_inv_no": null, // purchase transaction id
    "original_inv_date": null,    
    "billing_address": {
        "address_1": "2121, 3RD FLOOR, RADHA RAMAN TEXTILE MARKET",
        "address_2": "KADODARA ROAD",
        "country_id": 101,
        "state_id": 4030,
        "city_id": 134096,
        "pin_code": "395008"
    },
    "shipping_address": {
        "shipping_name": null,
        "shipping_gstin": null,
        "address_1": "2121, 3RD FLOOR, RADHA RAMAN TEXTILE MARKET",
        "address_2": "KADODARA ROAD",
        "country_id": 101,
        "state_id": 4030,
        "city_id": 134096,
        "pin_code": "395008"
    },
    "broker_details": {
        "broker_id": null,
        "brokerage_for_sale": null,
        "brokerage_on_value_type": 1
    },
    "transport_details": {
        "transport_id": null,
        "transporter_document_number": null,
        "transporter_document_date": null,
        "transporter_vehicle_number": null
    },
    "eway_bill_details": {
        "eway_bill_number": null,
        "eway_bill_date": null
    },
    "other_details": {
        "po_no": "FASG522",
        "po_date": "10-12-2024",
        "credit_period": "30",
        "credit_period_type": 2
    },
    "expense_cn_item_type": 2,
     "items": [
        {
            "item_id": 93,
            "additional_description": "test",
            "ledger_id": 848,
            "unit_id": 29,
            "quantity": 1,
            "mrp": null,
            "rpu": 100,            
            "with_tax": 0,
            "discount_type": 1,
            "discount_value": null,
            "discount_type_2": 1,
            "discount_value_2": null,
            "gst_id": 10,            
            "cess" : 0,
            "total": 100
        },
        {
            "item_id": 7673,
            "additional_description": "test",
            "ledger_id": 1197,
            "unit_id": 29,
            "quantity": 1,
            "mrp": null,
            "rpu": 100,            
            "with_tax": 0,
            "discount_type": 1,
            "discount_value": null,
            "discount_type_2": 1,
            "discount_value_2": null,
            "gst_id": 10,            
            "cess" : 0,
            "total": 100
        }
    ],
    // "ledgers": [
    //     {
    //         "ledger_id": 79973,
    //         "additional_description": "test",
    //         "rpu": 1000,
    //         "with_tax": 0,
    //         "discount_type": 1,
    //         "discount_value": null,
    //         "discount_type_2": 1,
    //         "discount_value_2": null,
    //         "gst_id": 12,
    //         "cess" : 0,
    //         "total": 1000
    //     },
    //     {
    //         "ledger_id": 79968,
    //         "additional_description": "test",
    //         "rpu": 500,
    //         "with_tax": 0,
    //         "discount_type": 1,
    //         "discount_value": null,
    //         "discount_type_2": 1,
    //         "discount_value_2": null,
    //         "gst_id": 12,
    //         "cess" : 0,
    //         "total": 500
    //     }
    // ],
    "main_classification_nature_type": "Interstate Purchase Taxable",
    "is_rcm_applicable": 0,
    "narration": "Expense credit note",
    "gross_value": 200,
    "additional_charges": [
        {
            "ac_ledger_id": 79970,
            "ac_type": 1,
            "ac_value": 500,
            "ac_gst_rate_id": 12,
            "ac_total_without_tax": 500
        }
    ],
    "taxable_value": 200,
    "cgst": 0,
    "sgst": 0,
    "igst": 0,
    "cess": 0,    
    "tcs_details": {
        "tcs_tax_id": 80097,
        "tcs_rate": 1,
        "tcs_amount": 100
    },
    "tds_details": {
        "tds_tax_id": null,
        "tds_rate": null,
        "tds_amount": null
    },
    "add_less": [
        {
            "al_ledger_id": 104221,
            "al_is_show_in_print": 0,
            "al_type": 1,
            "al_value": 100
        }
    ],
    "rounding_amount": 0,
    "grand_total": 200,
    "payment_details": [
        {
            "pd_ledger_id": 2,
            "pd_date": "10-12-2024",
            "pd_amount": 400,
            "pd_mode": 5,
            "pd_reference_number": null
        }
    ],
    "is_gst_enabled": 0,
    "is_cgst_sgst_igst_calculated": 0,
    "is_gst_na": 1,
    "is_round_off_not_changed": false
}'

Responses

🟢200Update Expense Credit Note
application/json
Body
data
object 
required
expense_credit_note_transaction
object 
required
transaction_id
integer 
required
A unique identifier assigned to the credit note transaction.
success
boolean 
required
message
string 
required
Example
{
    "data": {
        "expense_credit_note_transaction": {
            "id": 1,
            "company_id": 6,
            "voucher_number": "4",
            "payment_mode": null,
            "payment_type_ledger_id": null,
            "voucher_date": "2025-01-13T18:30:00.000000Z",
            "original_inv_no": null,
            "original_inv_date": null,
            "supplier_purchase_return_number": null,
            "supplier_purchase_return_date": null,
            "supplier_id": 3,
            "gstin": null,
            "broker_id": null,
            "brokerage_for_sale": null,
            "brokerage_on_value_type": 1,
            "transport_id": null,
            "transporter_document_number": null,
            "transporter_document_date": null,
            "transporter_vehicle_number": null,
            "expense_cn_item_type": 2,
            "shipping_freight": null,
            "packing_charge": null,
            "tcs_tax_id": null,
            "tcs_rate": 1,
            "tcs_amount": 100,
            "cgst": 0,
            "sgst": 0,
            "igst": 0,
            "shipping_freight_with_gst": 0,
            "packing_charge_with_gst": 0,
            "shipping_freight_sgst_amount": null,
            "shipping_freight_cgst_amount": null,
            "shipping_freight_igst_amount": null,
            "packing_charge_sgst_amount": null,
            "packing_charge_cgst_amount": null,
            "packing_charge_igst_amount": null,
            "rounding_amount": 0,
            "total": 200,
            "grand_total": 200,
            "taxable_value": 200,
            "gross_value": 200,
            "payment_status": "Unpaid",
            "due_amount": 200,
            "narration": "Expense credit note",
            "term_and_condition": null,
            "is_gst_enabled": 0,
            "is_gst_na": 1,
            "is_cgst_sgst_igst_calculated": 0,
            "is_rcm_applicable": false,
            "pass_tds_entry": 0,
            "tds_pan": null,
            "tds_taxable_value": null,
            "ledger_of_tds": null,
            "tds_rate": null,
            "tds_amount": null,
            "cess": 0,
            "shipping_gstin": null,
            "shipping_name": null,
            "is_round_off_not_changed": false,
            "paid_amount": 0,
            "payment_details": [],
            "payment_transaction_item": [],
            "journal_transaction_item": [],
            "expense_credit_note_items": [
                {
                    "id": 3,
                    "expense_cn_id": 1,
                    "item_id": 2,
                    "additional_description": "test",
                    "unit_id": 1,
                    "quantity": 1,
                    "mrp": null,
                    "with_tax": false,
                    "rpu_with_gst": null,
                    "rpu_without_gst": 100,
                    "discount_type": 1,
                    "discount_value": null,
                    "discount_type_2": 1,
                    "discount_value_2": null,
                    "total_discount_amount": 0,
                    "gst_id": 10,
                    "gst_tax_percentage": 18,
                    "total": 100,
                    "ledger_id": 7,
                    "classification_igst_tax": null,
                    "classification_cgst_tax": null,
                    "classification_sgst_tax": null,
                    "classification_cess_tax": null,
                    "classification_is_rcm_applicable": 0,
                    "classification_is_itc_applicable": 0,
                    "classification_nature_type": null,
                    "consolidating_items_to_invoice": "0",
                    "cess_rate": 0,
                    "cess_amount": 0,
                    "taxable_amount": 0,
                    "created_at": "2025-02-12T10:56:03.000000Z",
                    "updated_at": "2025-02-12T10:56:03.000000Z"
                },
                {
                    "id": 4,
                    "expense_cn_id": 1,
                    "item_id": 8,
                    "additional_description": "test",
                    "unit_id": 1,
                    "quantity": 1,
                    "mrp": null,
                    "with_tax": false,
                    "rpu_with_gst": null,
                    "rpu_without_gst": 100,
                    "discount_type": 1,
                    "discount_value": null,
                    "discount_type_2": 1,
                    "discount_value_2": null,
                    "total_discount_amount": 0,
                    "gst_id": 10,
                    "gst_tax_percentage": 18,
                    "total": 100,
                    "ledger_id": 9,
                    "classification_igst_tax": null,
                    "classification_cgst_tax": null,
                    "classification_sgst_tax": null,
                    "classification_cess_tax": null,
                    "classification_is_rcm_applicable": 0,
                    "classification_is_itc_applicable": 0,
                    "classification_nature_type": null,
                    "consolidating_items_to_invoice": "0",
                    "cess_rate": 0,
                    "cess_amount": 0,
                    "taxable_amount": 0,
                    "created_at": "2025-02-12T10:56:03.000000Z",
                    "updated_at": "2025-02-12T10:56:03.000000Z"
                }
            ],
            "via_api": false,
            "is_import": false,
            "created_by": 8,
            "created_at": "2025-02-12T10:51:29.000000Z",
            "updated_at": "2025-02-12T10:56:03.000000Z",
            "deleted_by": null,
            "deleted_at": null
        }
    },
    "success": true,
    "message": "Expense credit note Transaction Updated Successfully"
}
Modified at 2025-04-03 10:09:43
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