HisabKitab
  1. Income Debit Note Transaction
HisabKitab
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      • Income Debit Note
        • Debit Note Configuration
        • Update Configuration
        • Update Configuration with Type
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        • Credit Note Configuration
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      • Expense Credit Note
        • Expense Credit Note Configuration
        • Update Configuration
        • Update Configuration with Type
      • Expense Debit Note
        • Expense Debit Note Configuration
        • Update Configuration
        • Update Configuration with Type
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        • Purchase Order Configuration
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    • Income Debit Note Transaction
      • List of Transactions
        GET
      • Next Invoice Number
        GET
      • Create Item Debit Note
        POST
      • Create Accounting Debit Note
        POST
      • Edit Debit Note
        GET
      • Update Debit Note
        POST
      • Duplicate Debit Note
        GET
      • Delete Debit Note
        DELETE
    • Income Credit Note Transaction
      • List of Transactions
      • Next Invoice Number
      • Create Item Credit Note
      • Create Accounting Credit Note
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      • List of Transactions
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      • Create Accounting Purchase Return
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    • Expense Credit Note Transaction
      • List of Transactions
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      • Create Item Expense Credit Note
      • Create Accounting Expense Credit Note
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    • Expense Debit Note Transaction
      • List of Transactions
      • Next Invoice Number
      • Create Item Expense Debit Note
      • Create Accounting Expense Debit Note
      • Edit Expense Debit Note
      • Update Expense Debit Note
      • Duplicate Expense Debit Note
      • Delete Expense Debit Note
    • Purchase Order Transaction
      • List of Transactions
      • Next Invoice Number
      • Create Item Purchase Order
      • Create Accounting Purchase Order
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  1. Income Debit Note Transaction

Create Accounting Debit Note

POST
https://app.hisabkitab.co/third-party/income-debit-notes
This endpoint allows you to create a new debit note transaction of accounting type invoice. In create Invoice detail debit note item type must be set 1 to create accounting type debit note invoice. It also supports creating a debit note using the original invoice number (sale number), linking the debit note to the corresponding sale transaction.

Request#

The request must be sent as a POST request, with the body containing the necessary details to create the debit note.

Response#

You will receive a confirmation message indicating the successful creation of the debit note.

Request

Authorization
Add parameter in header
ApiKey
Example:
ApiKey: ********************
Body Params application/json
debit_note_number
string 
required
The unique invoice number is system-generated and assigned to each invoice and Typically fetched from the Next Invoice Number API.
date
string 
required
The invoice date represents the date on which an invoice is issued, and the date is set within the applicable financial year.
customer_ledger_id
integer 
required
Represents the unique identifier of the customer for whom the invoice is being created, linking the invoice to the relevant business entity. you get it from Ledger List API.
billing_address
object 
required
Represents the billing address of the customer for invoicing purposes.
country_id
integer 
required
Reference ID for the country. it get from Country API.
state_id
integer 
required
Reference ID for the state of the selected country. it get from State API.
address_1
string 
optional
Primary address line (e.g., office or building name).
address_2
string 
optional
Secondary address line, often for road or area name.
city_id
integer 
optional
Reference ID for the city of the selected state. it get from City API.
pin_code
string 
optional
Postal code of the address.
dn_item_type
integer 
required
Indicates the type of invoice here is must 1, such as item invoice (2) and accounting invoice (1). This field is nullable. If no specific type is provided, the system will automatically assign the item invoice (2) type by default.
ledgers
array [object {11}] 
required
An array of ledgers for accounting invoice
ledger_id
integer 
required
Refers to the unique identifier of the ledger account where the transaction is recorded. get it from Ledger List API.
rpu
number 
required
Represents the Rate Per Unit of the ledger, the selling price for the ledger before taxes and discounts.
with_tax
integer 
required
This indicates whether the price is inclusive of tax. A value of 0 means the price is exclusive of tax.
discount_type
integer 
required
Type of discount applied to the selling price (2 = Percentage, 1 = Fixed amount).
discount_value
number  | null 
optional
Represents the discount amount applied to the ledger.
total
number 
required
This is the final total for the ledger after all calculations, including discounts.
additional_description
string  | null 
optional
Provides any extra details or notes about the ledger being sold.
discount_type_2
integer  | null 
optional
Similar to discount_type applicable on the second discount amount.
discount_value_2
number  | null 
optional
Represents the second discount amount applied.
gst_id
integer 
optional
This field refers to the GST tax rate associated with the ledger. get it from Gst Rates API.
cess
integer 
optional
Represents the cess (additional tax) applied to the legder.
main_classification_nature_type
string 
required
Describes the nature of the transaction for tax purposes, such as "Intrastate Sales Taxable". you get it from Classification-nature-type
is_rcm_applicable
boolean 
required
Indicates whether the Reverse Charge Mechanism (RCM) is applicable, it is a tax mechanism where the buyer, rather than the seller, is liable to pay the tax.
Default:
false
gross_value
number 
required
Represents the total value of the transaction before applying any discounts, taxes, or additional charges.
taxable_value
number 
required
The total value of the invoice, after applying discounts and additional charges but before adding any taxes.
cgst
integer 
required
These fields represent the Central GST
sgst
integer 
required
These fields represent the State GST
igst
integer 
required
These fields represent the Integrated GST
cess
integer 
required
Represents the cess (additional tax) applied to the transaction.
rounding_amount
number 
required
The rounding adjustment to make the total amount a round figure. This is usually done for simplifying invoice totals.
grand_total
number 
required
The final amount of the invoice, which includes all items, taxes, additional charges, and rounding adjustments.
is_gst_enabled
boolean 
required
Indicates whether GST is enabled for the transaction.
is_cgst_sgst_igst_calculated
boolean 
required
Indicates whether CGST, SGST, or IGST has been calculated.
is_gst_na
boolean 
required
Indicates if GST is not applicable to the transaction.
is_round_off_not_changed
boolean 
required
check if adjustments are made to the rounding of the invoice total.
gstin
string 
optional
The GSTIN (Goods and Services Tax Identification Number) is a unique number assigned to the customer for claim tax credits.
party_phone_number
number 
optional
The contact phone number of the party (customer) for the invoice.
region_iso
string 
optional
Represents the ISO code for the country of the customer. For example, "IN" indicates India, helping in country-specific tax.
region_code
integer 
optional
Represents the country-specific regional code (e.g., 91 for India). It is used to simplify geographical regions and used for country-based taxation.
original_inv_no
integer 
optional
Represents the sales transaction invoice number that is used as a reference to create a debit note invoice. This links the debit note invoice to the original sale.
original_inv_date
string 
optional
The invoice date represents the date on which the sales invoice was created. It serves as a reference for generating a debit note invoice.
dispatch_address_id
integer 
optional
Contains the delivery address for the products or services being invoiced.
shipping_address
object 
optional
The shipping address where goods should be delivered. This includes customer details, GSTIN, and address information.
country_id
integer 
required
Reference ID for the country. it get from Country API.
state_id
integer 
required
Reference ID for the state of the selected country. it get from State API.
shipping_name
string 
optional
Define the shipping customer's name.
shipping_gstin
string 
optional
Define the shipping customer gstin number.
address_1
string 
optional
Primary address line (e.g., office or building name).
address_2
string 
optional
Secondary address line, often for road or area name.
city_id
integer 
optional
Reference ID for the city of the selected state. it get from City API.
pin_code
string 
optional
Postal code of the address.
broker_details
object 
optional
Contains details about broker related to the transaction.
broker_id
integer 
optional
The broker id is the unique identifier assigned to the broker involved in the transaction or deal. get it from List of Broker API.
brokerage_for_sale
number 
optional
The brokerage value is the percentage fee that the broker receives for facilitating the deal.
brokerage_on_value_type
integer 
optional
This field determines the basis on which the brokerage fee is calculated such as invoice value (1) and taxable value (2).
transport_details
object 
optional
transport_id
integer 
optional
Represents the unique identifier for the transport service provider that is responsible for delivering the goods. get it from List of Transport.
transporter_document_number
integer 
optional
Refers to the document number issued by the transporter, such as a bill.
transporter_document_date
string 
optional
This is the date when the transporter's document was issued.
transporter_vehicle_number
string 
optional
Represents the vehicle number used for transporting the goods.
eway_bill_details
object 
optional
eway_bill_number
string 
optional
This field holds the unique identification number of the E-way bill generated for the shipment of goods.
eway_bill_date
string 
optional
This is the date when the E-way bill was generated.
other_details
object 
optional
po_no
string 
optional
Represents the Purchase Order Number associated with the transaction issued by the buyer.
po_date
string 
optional
This is the date on which the Purchase Order was issued.
credit_period
integer 
optional
Refers to the credit period (number of days or month) granted to the buyer, which is the time allowed to make payment for the goods or services received.
credit_period_type
integer 
optional
This field defines the type of credit period applied months (1) and days (2).
narration
string  | null 
optional
An optional narrative field for providing additional notes or descriptions related to the transaction
term_and_condition
string  | null 
optional
Includes any terms and conditions relevant to the transaction, such as payment terms, delivery schedules, or return policies.
additional_charges
array [object {5}] 
optional
This section lists any extra charges that are added to the invoice, such as shipping .
ac_ledger_id
integer 
required
This field represents the unique identifier for the ledger account that records the additional charge.
ac_type
integer 
required
Indicates the type of charge being applied (2 = Percentage, 1 = Fixed amount).
ac_value
number 
required
Represents the value or amount of the additional charge.
ac_gst_rate_id
integer 
optional
This field specifies the GST tax rate applied to the additional charge. get it from Gst Rates API.
ac_total_without_tax
number 
required
This indicates the total amount of the additional charge excluding taxes.
tcs_details
object 
optional
Includes Tax Collected at Source (TCS) information
tcs_tax_id
integer 
required
This field holds the id for the TCS rate applied to the transaction.
tcs_rate
integer 
required
Represents the rate (%) at which TCS is collected on the transaction.
tcs_amount
number 
required
This field shows the amount of TCS collected on the transaction.
add_less
array [object {4}] 
optional
An array for any adjustments (either additions or reductions) to the total invoice amount.
al_ledger_id
integer 
required
This is the unique identifier for the ledger account associated with the add or less charge.
al_is_show_in_print
boolean 
required
This field determines whether the charge should be displayed in the printed invoice.
Default:
true
al_type
integer 
required
Indicates the type of charge being applied (2 = Percentage, 1 = Fixed amount).
al_value
number 
required
Represents the value or amount of the add or less charge.
tds_details
object 
optional
Contains information regarding Tax Deducted at Source (TDS).
tds_tax_id
integer 
required
This field holds the id for the TDS applied to the transaction.
tds_rate
integer 
required
Represents the rate (%) at which TDS is collected on the transaction.
tds_amount
number 
required
This field shows the amount of TDS collected on the transaction.
payment_details
array [object {5}] 
optional
pd_ledger_id
integer 
required
This is the unique identifier for the ledger account associated with the payment.
pd_date
string 
required
Refers to the date when the payment was made.
pd_amount
number 
required
This is the amount paid in the transaction.
pd_mode
integer 
optional
Represents the mode id of payment used for the transaction, such as cash, cheque, UPI, RTGS, etc.
pd_reference_number
number 
optional
This field holds a reference number related to the payment, like a transaction number or cheque number.
submit_button_value
integer 
optional
Defines the action of the button used for submitting the form, where 1 means Save, 2 means Save & New, and 3 means Save & Print.
Example
{
    "debit_note_number": "1",
    "date": "01-10-2024",
    "customer_ledger_id": 1,
    "gstin": "06AAKCA6445Q1Z2",
    "party_phone_number": "9521453010",
    "region_iso": "in",
    "region_code": 91,
    "original_inv_no": null,
    "original_inv_date": null,
    "dispatch_address_id": null,
    "billing_address": {
        "address_1": "172/5, , Coastal City Center",
        "address_2": "Undi Road,  Bhimavaram town and Municipality",
        "country_id": 1,
        "state_id": 2,
        "city_id": 1,
        "pin_code": "395010"
    },
    "shipping_address": {
        "shipping_name": null,
        "shipping_gstin": null,
        "address_1": "test1",
        "address_2": "test1",
        "country_id": 1,
        "state_id": 2,
        "city_id": 1,
        "pin_code": "395010"
    },
    "broker_details": {
        "broker_id": null,
        "brokerage_for_sale": null,
        "brokerage_on_value_type": 1
    },
    "transport_details": {
        "transport_id": null,
        "transporter_document_number": "212",
        "transporter_document_date": "12-10-2024",
        "transporter_vehicle_number": "GJ05-SG-1234"
    },
    "eway_bill_details": {
        "eway_bill_number": null,
        "eway_bill_date": null
    },
    "other_details": {
        "po_no": "FASG522",
        "po_date": "10-12-2024",
        "credit_period": "30",
        "credit_period_type": 2
    },
    "dn_item_type": 1,
    "ledgers": [
        {
            "ledger_id": 1,
            "additional_description": "test",
            "rpu": 100,
            "with_tax": 0,
            "discount_type": 1,
            "discount_value": null,
            "discount_type_2": 1,
            "discount_value_2": null,
            "gst_id": 12,
            "total": 100
        },
        {
            "ledger_id": 2,
            "additional_description": "test",
            "rpu": 100,
            "with_tax": 0,
            "discount_type": 1,
            "discount_value": null,
            "discount_type_2": 1,
            "discount_value_2": null,
            "gst_id": 12,
            "total": 100
        }
    ],
    "main_classification_nature_type": "Intrastate Income Debit Note Taxable",
    "is_rcm_applicable": 0,
    "narration": null,
    "term_and_condition": null,
    "additional_charges": [
        {
            "ac_ledger_id": 1,
            "ac_type": 1,
            "ac_value": 100,
            "ac_gst_rate_id": 1,
            "ac_total": 100
        }
    ],
    "gross_value": 300,
    "taxable_value": 300,
    "cgst": 0,
    "sgst": 0,
    "igst": 0,
    "cess": 0,
    "tcs_details": {
        "tcs_tax_id": null,
        "tcs_rate": null,
        "tcs_amount": null
    },
    "add_less": [],
    "rounding_amount": null,
    "grand_total": 300,
    "tds_details": {
        "tds_tax_id": null,
        "tds_rate": null,
        "tds_amount": null
    },
    "payment_details": [
        {
            "pd_ledger_id": 2,
            "pd_date": "10-12-2024",
            "pd_amount": 300,
            "pd_mode": 5,
            "pd_reference_number": null
        }
    ],
    "is_gst_enabled": 0,
    "is_cgst_sgst_igst_calculated": 0,
    "is_gst_na": 1,
    "is_round_off_not_changed": false
}

Request samples

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Request Request Example
Shell
JavaScript
Java
Swift
curl --location --request POST 'https://app.hisabkitab.co/third-party/income-debit-notes' \
--header 'Content-Type: application/json' \
--header 'ApiKey;' \
--data-raw '{
    "debit_note_number": "1",
    "date": "01-10-2024",
    "customer_ledger_id": 1,
    "gstin": "06AAKCA6445Q1Z2",
    "party_phone_number": "9521453010",
    "region_iso": "in",
    "region_code": 91,
    "original_inv_no": null,
    "original_inv_date": null,
    "dispatch_address_id": null,
    "billing_address": {
        "address_1": "172/5, , Coastal City Center",
        "address_2": "Undi Road,  Bhimavaram town and Municipality",
        "country_id": 1,
        "state_id": 2,
        "city_id": 1,
        "pin_code": "395010"
    },
    "shipping_address": {
        "shipping_name": null,
        "shipping_gstin": null,
        "address_1": "test1",
        "address_2": "test1",
        "country_id": 1,
        "state_id": 2,
        "city_id": 1,
        "pin_code": "395010"
    },
    "broker_details": {
        "broker_id": null,
        "brokerage_for_sale": null,
        "brokerage_on_value_type": 1
    },
    "transport_details": {
        "transport_id": null,
        "transporter_document_number": "212",
        "transporter_document_date": "12-10-2024",
        "transporter_vehicle_number": "GJ05-SG-1234"
    },
    "eway_bill_details": {
        "eway_bill_number": null,
        "eway_bill_date": null
    },
    "other_details": {
        "po_no": "FASG522",
        "po_date": "10-12-2024",
        "credit_period": "30",
        "credit_period_type": 2
    },
    "dn_item_type": 1,
    "ledgers": [
        {
            "ledger_id": 1,
            "additional_description": "test",
            "rpu": 100,
            "with_tax": 0,
            "discount_type": 1,
            "discount_value": null,
            "discount_type_2": 1,
            "discount_value_2": null,
            "gst_id": 12,
            "total": 100
        },
        {
            "ledger_id": 2,
            "additional_description": "test",
            "rpu": 100,
            "with_tax": 0,
            "discount_type": 1,
            "discount_value": null,
            "discount_type_2": 1,
            "discount_value_2": null,
            "gst_id": 12,
            "total": 100
        }
    ],
    "main_classification_nature_type": "Intrastate Income Debit Note Taxable",
    "is_rcm_applicable": 0,
    "narration": null,
    "term_and_condition": null,
    "additional_charges": [
        {
            "ac_ledger_id": 1,
            "ac_type": 1,
            "ac_value": 100,
            "ac_gst_rate_id": 1,
            "ac_total": 100
        }
    ],
    "gross_value": 300,
    "taxable_value": 300,
    "cgst": 0,
    "sgst": 0,
    "igst": 0,
    "cess": 0,
    "tcs_details": {
        "tcs_tax_id": null,
        "tcs_rate": null,
        "tcs_amount": null
    },
    "add_less": [],
    "rounding_amount": null,
    "grand_total": 300,
    "tds_details": {
        "tds_tax_id": null,
        "tds_rate": null,
        "tds_amount": null
    },
    "payment_details": [
        {
            "pd_ledger_id": 2,
            "pd_date": "10-12-2024",
            "pd_amount": 300,
            "pd_mode": 5,
            "pd_reference_number": null
        }
    ],
    "is_gst_enabled": 0,
    "is_cgst_sgst_igst_calculated": 0,
    "is_gst_na": 1,
    "is_round_off_not_changed": false
}'

Responses

🟢200Create Accounting Debit Note
application/json
Body
data
object 
required
income_debit_note_transaction
object 
required
transaction_id
integer 
required
A unique identifier assigned to the transaction.
e_invoice_is_create
boolean 
required
A boolean flag indicates whether an e-invoice has been generated for thistransaction.
success
boolean 
required
message
string 
required
Example
{
    "data": {
        "income_debit_note_transaction": {
            "id": 1,
            "company_id": 6,
            "payment_mode": null,
            "payment_type_ledger_id": null,
            "full_invoice_number": "DN1",
            "debit_note_number": "1",
            "date": "2024-09-30T18:30:00.000000Z",
            "customer_ledger_id": 1,
            "party_phone_number": "9521453010",
            "region_iso": "in",
            "region_code": 91,
            "gstin": null,
            "original_inv_no": null,
            "original_inv_date": null,
            "broker_id": null,
            "brokerage_for_sale": null,
            "brokerage_on_value_type": 1,
            "credit_period": 30,
            "credit_period_type": 2,
            "credit_period_due_date": "2024-10-30T18:30:00.000000Z",
            "transport_id": null,
            "transporter_document_number": "212",
            "transporter_document_date": "2024-10-11T18:30:00.000000Z",
            "transporter_vehicle_number": "GJ05-SG-1234",
            "shipping_name": null,
            "shipping_gstin": null,
            "po_no": "FASG522",
            "po_date": "2024-12-09T18:30:00.000000Z",
            "eway_bill_number": null,
            "eway_bill_date": null,
            "dn_item_type": 1,
            "tcs_tax_id": null,
            "tcs_rate": null,
            "tcs_amount": null,
            "tds_tax_id": null,
            "tds_rate": null,
            "tds_amount": null,
            "cgst": 0,
            "sgst": 0,
            "igst": 0,
            "rounding_amount": null,
            "total": 300,
            "grand_total": 300,
            "taxable_value": 300,
            "gross_value": 300,
            "narration": null,
            "term_and_condition": null,
            "dispatch_address_id": null,
            "is_gst_enabled": 0,
            "cess": 0,
            "is_cgst_sgst_igst_calculated": 0,
            "is_gst_na": 1,
            "payment_status": "Unpaid",
            "due_amount": 300,
            "receipt_transaction_item": [],
            "journal_transaction_item": [],
            "income_debit_note_ledgers": [
                {
                    "id": 1,
                    "income_dn_id": 1,
                    "ledger_id": 1,
                    "additional_description": "test",
                    "with_tax": false,
                    "rpu_with_gst": 100,
                    "rpu_without_gst": 100,
                    "discount_type": 1,
                    "discount_value": null,
                    "discount_type_2": 1,
                    "discount_value_2": null,
                    "total_discount_amount": 0,
                    "gst_id": null,
                    "gst_tax_percentage": null,
                    "total": 100,
                    "cess_rate": 0,
                    "cess_amount": 0,
                    "classification_igst_tax": null,
                    "classification_cgst_tax": null,
                    "classification_sgst_tax": null,
                    "classification_cess_tax": null,
                    "classification_is_rcm_applicable": 0,
                    "classification_nature_type": null,
                    "taxable_value": 100,
                    "created_at": "2025-01-28T10:25:13.000000Z",
                    "updated_at": "2025-01-28T10:25:13.000000Z"
                },
                {
                    "id": 2,
                    "income_dn_id": 1,
                    "ledger_id": 2,
                    "additional_description": "test",
                    "with_tax": false,
                    "rpu_with_gst": 100,
                    "rpu_without_gst": 100,
                    "discount_type": 1,
                    "discount_value": null,
                    "discount_type_2": 1,
                    "discount_value_2": null,
                    "total_discount_amount": 0,
                    "gst_id": null,
                    "gst_tax_percentage": null,
                    "total": 100,
                    "cess_rate": 0,
                    "cess_amount": 0,
                    "classification_igst_tax": null,
                    "classification_cgst_tax": null,
                    "classification_sgst_tax": null,
                    "classification_cess_tax": null,
                    "classification_is_rcm_applicable": 0,
                    "classification_nature_type": null,
                    "taxable_value": 100,
                    "created_at": "2025-01-28T10:25:13.000000Z",
                    "updated_at": "2025-01-28T10:25:13.000000Z"
                }
            ],
            "via_api": false,
            "is_import": false,
            "created_by": 1,
            "updated_at": "2025-01-28T10:21:18.000000Z",
            "created_at": "2025-01-28T10:21:18.000000Z"
        },
        "transaction_id": 1,
        "e_invoice_is_create": false
    },
    "success": true,
    "message": "Income Debit Note Transaction Created Successfully"
}
Modified at 2025-05-03 03:47:57
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